Program Committee

Meeting Minutes/Notes

• Aug 10, 2017

• Sept 2017

• Nov 17, 2017

• Dec 21, 2017

• Jan 23, 2018

• May 2, 2018

• Sept 6, 2018

• Nov 15, 2018

• Sept 6 Minutes

  • Committee Investigation Assignments Spring and Fall 2020 - Planning

  • Potential Speakers (running list) 2021+

• Oct 4, 2019 planning for spring 2020

• Dec 2, 2019 program notes and spring slate 2020

• March 26, 2020 during COVID-19

• April 16, 2020 Fall 2020 planning

• Apr 27, 2020 Fall 2020 planning and summer/spring webinars plans

• May 19, 2020 (Fall planning and Spring debrief)

Program Documents

• MC Role regarding Speakers (1 month, 1 week, 1 day prior; and post lecture) revised Apr 2019

• How Committee develops TLL Lecture series: Annual Protocols (month by month)

• Coordinator Role for Webinars

• Speaker Engagement Forms WEBINAR (rev Dec2022)

• Speaker Engagement Forms IN PERSON (Rev Nov 2023)

• Contact Resource List - updated March, 2019

• Speaker recommendations from 6 TAN members on our 2016 survey top priorities

• SEE TAN Info for speaker list

• Speaker List for Fall 2020 - work in progress Apr 27

Spring 2019 Dates

• SERIES A: May 2; 9; 16; 30; June 6.

• SERIES B: May 9, 16, 30, Jun 6 (in smaller CVBR)

• Working speaker list for Fall 2018 and Spring 2019 - and RESEARCH ASSIGNMENTS

• Additional speakers from Database (sept 2018)

• General Program Research Assignments to Ctte Members

Fall 2019 Dates

Oct 3, 10, 17, 24, 31, Nov 7

Spring 2020 Dates

asking for: April 23, 30 May 7, 14, 21, 28

Fall 2020 Dates

• Oct 1, 8, 15, 22, 29, Nov 5 (and possibly Nov 12 if we have a special event)

Spring 2021 Dates (draft/tentative - not booked yet)

• Apr 8, 15, 22, 29, May 6, 13

Running List of Top Speakers

From Spring 2017 to Fall 2019

Over 80% “excellent” and “very good” rating:

•    Chris Patterson 98%

• Adam Chapnick 98% (78% second time)

•    Mike Daley 98% (then 95%, 86%)

• Olivier Courteaux (95%)

•    Dave Phillips 95%

•    Aileen Mason-Burford 93% (season 5)

•    Aurel Braun 87% (season 4)

•    Daniel Dale 87%

• Myriam Nafte 86% (season 5)

• Bernie Farber (85%)

•    Arne Kislenko 82%

•   Emma Allen-Vercoe 82% (season 4)

•   Dan Dunsky 81%

•   Doug Saunders 80% (season 5)

Marketing/Promotion Committee

• Marketing Plan

Events/Logistics Committee

• Event Primer

• Event Committee Minutes, Jan 8 2017 - re Special Event Decisions (Daniel Dale)

• Feedback from several TAN groups on presales, ticket sell outs etc Sept 2018

• Fall 2018 series: % no show based on empty seats and total registered (312 including us). calculate (total seats available - empty seats)/total registered

  • lecture 1 = 9%, lecture 2 = 12%, lecture 3 = 10%, lecture 4 = 18%, lecture 5 = 13%, lecture 6 = 18%

• Spring 2019 Multi series: % no show:

  • lecture 1 - 16.7%, lecture 2 - ; lecture 3 - 23%, lecture 4 - 22%, lecture 5 - 16%

• Spring 2019 Music series: % no show: about 10-13% per lecture.

• Fall 2019 (400 +13 tickets): lecture 1: 10%; lecture 2: 7.2%.

• ASSIGNMENTS for events (Board and Volunteers) - Spring 2019 (in Word)

• Backup for Audio-Visual

  ·         Simmco Audio Visual, owner is Vince – 416-278-2602

  ·         He can bring his own audio equipment ($150) and oversee lecture ($240).  Or use our equipment.  Charges $60 per hour with 4 hour minimum. plus tax I guess.

Governance Committee

See "Governance Section" for Policies

• Meeting Minutes/Notes